Outlook

Duration:

One Day

Aims:

This course is designed to provide delegates with the knowledge and skills needed to use the facilities of Microsoft Outlook. In particular, delegates will learn how to send and receive mail, use the calendar, plan meetings, create and maintain contacts, use the task list, work with notes and collaborate with others.

Prerequisites:

Delegates must be competent in using a keyboard and mouse and be familiar with the Windows interface. It is an advantage to have attended the Apt Training PCs & Windows course. No prior knowledge of Outlook is required.

Introduction
  • Starting & exiting Outlook
  • The Outlook screen
  • Toolbars & mouse techniques
  • Accessing Help
Folders
  • The folder list
  • Creating personal folders
Sending Messages
  • Using the address book
  • Typing the message
  • Formatting the message
  • Spelling
  • Message options & flags
  • Sending the message
  • Draft messages
  • Using stationery
  • Options
Contacts
  • The global address book
  • The contacts book
  • Adding & maintaining contacts
  • Finding & printing contacts
  • Maintaining distribution lists
Reading Messages
  • New items indicator
  • Reviewing the message list
  • Sorting & filtering messages
  • Reading a message
  • Replying & forwarding
Managing Messages
  • Printing a message
  • Filing a message
  • Deleting a message
  • The deleted items folder
Rules
  • The Out of Office Assistant
  • Rules & Alerts
Attachments
  • Working with external files
  • Sending & receiving files
  • Sending from Office applications
The Outlook Calendar
  • Calendar options & views
  • Date navigation
  • Setting & editing appointments
  • Setting & editing events
  • Recurring appointments
  • Options
Planning
  • Setting share permissions
  • Opening other peoples calendars
  • Using the meeting planner
  • Sending meeting requests
  • Answering meeting requests
Tasks
  • Adding tasks
  • Task properties & options
Notes
  • Creating notes
  • Editing notes
  • Note categories & options
Tidy Up
  • Signatures
  • Archiving folder
  • Retrieving archived information